21/05/2025
We are hiring: DOUMA GROUP (PTY) LTD
Job title: Office Manager
Location: Broadhurst Taung, Gaborone
Hours: Full-time, Monday through Friday, 8:00 AM to 5:00 PM, Saturdays- 9:00 AM to 1:00 PM
Job Description:
We’re looking for an enthusiastic and highly organized office manager to join our team. In this role, you’ll be at the heart of our operations, ensuring the office runs smoothly, efficiently, and with flair. From fostering a positive office culture to coordinating essential administrative functions, you’ll play a pivotal role in shaping our company’s success.
Job Responsibilities and Tasks:
Accounts knowledge
Oversee daily office operations, including scheduling, supply management, and vendor relations.
Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
Identify inefficiencies and implement solutions to streamline office workflows and procedures.
Plan and coordinate team-building activities, employee appreciation events, and community outreach initiatives.
Act as a central point for internal communications, ensuring team alignment and effective collaboration.
Maintain compliance with safety protocols, HR policies, and operational standards.
Monitor and report on office expenses, supply inventory, and administrative budgets.
Skills and Qualifications:
Must-have:
Experience as an office manager or in a comparable administrative leadership role, accounts knowledge, with a track record of success in maintaining efficient operations.
Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems.
Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
Ability to motivate and guide team members while fostering a culture of accountability and excellence.
Bachelor’s degree in accounts, HR, or a related field.
Nice-to-have:
Familiarity with hiring processes, employee onboarding, and maintaining personnel records.
Background in planning and executing office events, team-building activities, or community outreach programs.
Certification in office management, administrative leadership, or related fields.
Knowledge of workplace safety standards, legal requirements, and industry best practices for maintaining a secure and compliant office environment.
Application Information:
Please submit your resume, education certificates, certified ID and a cover letter detailing your experience and goals by the 26th of May 2025 at 1530hrs
submit to: [email protected]
For questions or updates on your application, contact us at 3917509. We look forward to welcoming a proactive and passionate office manager to our growing team.
