09/18/2025
Receptionist & Administrative Assistant
Join Our Fast-Paced, Growing Team!
We are seeking a reliable, energetic, and detail-oriented Receptionist & Administrative Assistant to become a key part of our dynamic office. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys being the go-to person for keeping things running smoothly.
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Key Responsibilities
• Greet and assist visitors with professionalism and warmth.
• Answer and direct calls on a multi-line phone system; take accurate messages.
• Maintain a clean, organized, and welcoming reception area.
• Prepare documents using Microsoft Word (including mail merges); track and follow up on signatures.
• Provide administrative support to the accounting department.
• Organize and maintain both physical and digital filing systems.
• Handle general office tasks: copying, scanning, faxing, spreadsheets, and record keeping.
• Prepare and manage outgoing shipments (UPS, USPS, FedEx).
• Sort and distribute incoming mail daily.
• Monitor and restock office supplies; keep supply areas and kitchen tidy.
• Operate and maintain office equipment (copiers, scanners, fax machines, etc.).
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Qualifications
• Prior experience as a receptionist or administrative assistant is required.
• Proficiency in Microsoft Office (Outlook, Word, Excel) is essential.
• Experience with mail merge and DocuSign is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and phone etiquette.
• High attention to detail and a proactive, can-do attitude.
• Ability to handle confidential information with discretion.
• Comfortable working independently and collaboratively.
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How to Apply
If you're a fast learner with a positive attitude and a passion for organization, we’d love to hear from you!
Please apply on indeed.com https://www.indeed.com/viewjob?jk=14f17179e1c4ed52&from=shareddesktop_copy
Max Construction Company