07/19/2022
We are seeking a Project Manager Assistant to exist as extension of the PM with regard to project preparedness to ensure jobs are completed successfully and on time. The ideal fit for this role is someone with at least 2 years of concrete and/or asphalt field experience who is ready to take to the office as a valuable employee with Rainier Asphalt and Concrete.
General job guidelines
The Project Manager (PM) Assistant position exists as an extension of the PM with regard to project preparedness to ensure jobs are completed successfully and on time. It also is a support role for the Superintendents to ensure daily crew needs are met. The PM’s role is primarily to manage the client, determine/acquire needs for each project, and schedule project assets. The PM Assistant’s role is to be an extension of that as determined by the PM. Desired outcomes include:
(1) To improve efficiency, performance, profitability, quality, morale and image to the public among the crews and to improve communication between the customer, crew and management
(2) To assist the Project Managers at all locations and allow the company to more efficiently serve more customers
(3) To assist the PM to set up crews for success
(4) Gain necessary knowledge and experience of PM job requirements without PM responsibilities
Project Manager Assistant Functions:
-The PM Assistant will be assigned the following tasks as directed PM, including (but not limited to):
-Attend weekly meetings.
-Painting out and calling in utility locating. Recording in Workman’s Dashboard.
-Calling/emailing in permitted county/municipal job starts. Recording in Workman’s Dashboard.
-Notifying county/municipality, purchasing parking meters, setting up No Parks.
-Work order packet printing for PM preparation.
-Order and acquire materials/supplies as needed. Concrete, stencils, etc.
-Printing and placing crew forms (Daily checklists, DVIRs, As-builts, etc.)
-Ordering, stocking crew supplies and PPE.
-Acquire submittals
-Attend pre-construction meetings.
-Collect completed work orders, material tickets, as-builts, receipts.
-Prepare billing packets.
-File completed work order packets.
-“On-the-fly” job specific requests of PM. A forgotten or needed supply, material out of stock at yard, etc.
Expectations:
-Mon- Fri, 6am to 3pm (with lunch) available working hours, however actual hours per day may be less. Up to 40 hour work week, but not any overtime.
-Some weekend or off hours availability is expected, and will be communicated in advance and occasional.
-Most of the duties will be performed at the North Bend office, however one to two days each week will be performed at the Tacoma and/or Snohomish offices.
-A company vehicle will be provided for necessary travel tasks within the workday.
General Requirements:
-Well versed in GSuite (Sheets, Docs) or equivalent
-High attention to detail
-Valid Driver’s license and good driving record
-2 years concrete and/or asphalt field experience
-Cell phone
-Self motivated and punctual
-Drug-free
A “Typical Day”:
**The PM can steer the PM assistant in and direction at any time as needed by the company.
*Arrive at yard 30 minutes prior to first crew start time
*Create work orders for all crews. Give to PM for final review/markup.
*Verify pictures and documents from the previous day to prepare billing packets, perform computer work, including new job familiarization, calendar and lineup cards review.
*Attend weekly meetings as scheduled.
*Perform day-specific task list as set up by PM
